- Maintain accurate and precise records, ensure activity tracking, and demonstrate methodology.
- Work cross-functionally with IITA colleagues to ensure requirements for all areas are met effectively and on time.
- Assist in developing and maintaining documented standards for procurement governance and processes, resulting in value for money and outcomes, and minimizing procurement risk.
- Ensure on-time delivery, challenging non-compliance in areas of responsibility, purchase order progress monitoring, and updating.
- Monitor and track daily/weekly supplier deliveries by liaising with the Shipping Office, IITA Limited staff, and the receiving section of the stores.
- Develop and maintain a reporting system that measures the contribution of the procurement processes.
- Promote excellent customer service, identify, review, and implement strategies to improve service quality and efficiency.
- Maintain strong team relationships among colleagues and community groups on a formal and informal basis across all levels.
- Review tender documents for compliance with stipulated standards.
- Manage contracts assigned to vendors/contractors to ensure compliance with specifications, service quality, and delivery standards.
- Work in line with SOP 16 No 6 and map out tracking strategy or methods by hierarchy or position, value criticality, and importance.
- Facilitate expenditure reviews to identify opportunities to add value through improved procurement techniques.
- Ensure the security of the department property and assets and maintain a commitment to the care of all property and assets.
- Active involvement in the procurement of cloud storage systems.
- Attend to vendors/visitors, move procurement memos to Finance Directorate for payment process, issue POs to vendors, and provide customer service to all categories of internal and external customers.
- Assist the support office in organizing work schedules, meetings, seminars, workshops, and raise requisition (internal and RFP).
- Perform any other job-related task as may be assigned by the Supervisors
Requirements
National Diploma in Public or Business Administration, Accounting/Finance, or related field with a minimum of three (3) years of experience performing a similar role in a well-structured environment.
COMPETENCIES:
The ideal candidate must:
- Have good communication skills (writing, reading, and speaking).
- Have strong negotiation skills, good time management skills, strategic thinking and risk management skills.
- Have a good understanding of the supply market intelligence and must be familiar with technology and systems for procurement.
- Have the ability to collaborate effectively and have performance metrics analysis skills.
Benefits
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment
